Your end-of-day report is available in 'Reports/End-of-day'.
In this section, you can perform your daily closure and print a Z report.
The end-of-day report gives on a period of 24 hours a detailed summary of :
– payments received by payment methods,
– your turnover by taxes,
– deferred payments received and store credit deposits.
By default, the daily period ends at midnight, but it can be changed if you close your store later. Contact our support service to change the closing time of your business.
With the Premium option, you can also list all products sold on the day selected, and filter the results by categories, suppliers or brands.
A 'Users' section details the turnover by vendors and enables to reassign a sale to a different user. A 'Transfer a sale' section enables to reassign a sale to a past day (the destination day should not be closed). More information.
The 'Logs' section enables to track all sales events.
In the 'Print/Close the day' section, you can print a X report that gives a snapshot situation of your daily sales.
After checking that payments received match with payments expected, you can close the day and print a Z report. More information.
With the Premium option, you can print a end-of-day report for each user.
The end-of-month report, available in 'Accounting/End-of-month' gives an overview of your monthly activity.
Premium option is required to consult this report.
This report gives on a monthly period a detailed summary of :
– your turnover by taxes, currencies and payment methods,
– your payments received by payment methods,
– your daily turnover by taxes,
– your turnover by categories and taxes.
In the 'Download' section, you can:
– print a end-of-month report in a PDF file,
– export the list of payment received,
– reach the accounting export files section – More information.
Before sending your data to accountability, you must perform a monthly closure.
To close a month, you can either close the last day of the month or close the entire month in 'Accounting/Month-end closing'.
At the top of the end-of-month report a notification is displayed if the month is not closed.
Accounting export files are formatted files that can be seamlessly imported into your accounting software. To generate these files, you need first to populate your accounting codes.
In 'Settings/Users/Access management' enable the right 'Activate accounting codes'.
in 'Accounting/Settings', you can enter the default accounting codes for:
– products: code used if your product or product category is not linked to a code,
– discounts: code used for a sale-wide discount if you have not assigned a product to your discounts,
– credit note: code used for a credit note created after a return/exchange,
– customers: code used if the customer is not linked to a code,
– bank: code used to record bank movements,
– till: code used to record cash movements,
– Discrepancy: code used to record cash discrepancies.
In 'Products/Product settings/Categories', you can assign an accounting account to each category/sub-category when you click on the magnifying glass icon.
The accounting account will apply to all products linked to the category, except if the product itself has a different accounting account.
To assign a specific accounting account to a product, go to its product form in the 'Description' section and fulfill the 'Accounting account' field.
You cannot assign a different accounting account for export sales. Nevertheless, if an account is linked to different tax rates, it will be splitted into different lines in the accounting export file.
In 'Settings/General settings/Payment types', you can assign an accounting account to your different payment methods.
You don’t need to add an accounting account to the DIV payment method, as payments are then splitted into others payment types.
In 'Settings/General settings/Sales taxes', you can assign an accounting account to your different taxes.
To assign a specific accounting account to a customer, go to the customer form in the 'Customer details'.
In 'Accounting/Export files' select a point of sale and a month.
Accounting export files are automatically generated for different accounting solutions (Sage, EBP, Cegid, Ciel, Intuit, Banana…).
Export files are .CSV files encoded in UTF-8.
Sometimes, you just need to rename the extension (.xls or .txt) before importing the file into your accounting solution.
Export files generated by Hiboutik are your sales data available under the accounting structures Sales/Payments or Sales/Customers.
In 'Accounting/Cash book', you can generate an accounting export file of your cash movements.
In 'Accounting/Store credit' you can generate an accounting export file of your customer credit deposits.
In the 'Reports' tab of your account, you will find a lots of reports to track your sales on a monthly, yearly basis or a day to day period.
The monthly report ('Reports/Monthly') is used to calculate all data from others reports.
Ex: on the yearly report, a month in red means that data are not updated, because the monthly report of this month has not been reviewed till the last calendar day of the month.
The monthly report is updated each 24 hours. To force an update of your monthly data, you can click on the 'Update' button at the bottom of the first chart in the monthly report.
In 'Reports/Monthly' at the bottom of the first chart, a 'Download – details' button enables to export all your sales data for the selected month.
To value your inventory, go to 'Reports/Inventory'.
The first chart lists all products that reached the re-order point limit on the point of sale where your are login.
To value your inventory at a specific date, select the date and the time in the top form and launch the valuation.
The value of your inventory is calculated following the FIFO method (first in, first out). It means that your stock is valued from the supply prices of last products purchased.
For products with simple inventory management, supply prices from product forms are used.
For products with complete inventory management (stock orders), supply prices from stock orders are used.
When you change an incorrect price in a stock order, you need to wait 24 hours to value your inventory from the new updated price.
At the end of the chart you can download results in a .CSV file (semicolon as data separator and UTF-8 encoding).
In this file, many product criteria are available to filter results and get a targeted valuation (ex: for a specific supplier or a category).
In this export, supply prices from product forms are listed in a specific column, to enable a valuation of your inventory from the last supply prices.