To add stock quantities on your products, go to 'Products/Stock orders'.
This page groups all stock orders across your suppliers.
You can filter your stock orders with the 'Advanced search' button.
Click on the top right button 'Create a stock order'.
Select your supplier for the order, although the order can be created without choosing a specific supplier (unknown supplier).
You can also named your stock order (with an invoice number for example).
We recommend to create a new stock order for each new delivery note (or supplier invoice).
The stock order will be received on the store where you are login to create it.
Now you can add your products to the stock order:
When you enter the quantity, you can print automatically related labels (if a label printer is setup on your account).
When a product is added to a stock order, the product supply price from the product form is automatically fulfilled. You can change it in the stock order.
This supply price will be taken into account to value your inventory with the FIFO method (first in first out).
When a product is added to a stock order, the product stock is not yet updated.
Thus, you can anticipate your stock orders and confirm them only when you receive the goods.
To complete a stock order and update your inventory levels, you can:
To match your suppliers’ invoices with your stock orders, you can add extra-costs (shipping fees…) in each stock order. These extra-costs will not be taken into account to value your inventory.
You can also add invoice and payment dates in each stock order.
You cannot unreceive a product line if the quantity available in stock is lower than the quantity received in your stock order.
If you enable the right in 'Settings/Users/Access management': 'Modify quantities in a received stock order', you can increase or decrease quantities received in the limit of the quantity available in stock.
Attention: this action can modify your former valuations of your inventory.
In 'Products/Stock orders', you can track the reception state of each stock order.
In a stock order, at the end of the page, you can import a list of products received.
The import file can be :
At the end of a stock order page, you can :
If you don’t manage your suppliers into your account, you can link all your stock orders to the 'Unknown' supplier. All products of your database could be selected in the stock order.
In a stock order, you can add a product from a different supplier (with the barcode or the supplier code fields). But in the reports, stock on this product is always assigned to the supplier selected in the product form (and not the one linked to the stock order).
If you don’t find you product in the drop-down menus: – either your product is not linked to the supplier of your stock order, – or your product is not tracked into inventory.
If your product is displayed in a drop down menu, but there is no field to add quantities, it means that you have not set up your variants and variant types correctly. You assigned a variant type to your product but your variant type doesn’t have any variant.
You cannot modify a stock order (add products, change quantities...) created more than 12 months ago.